Job description

We are currently looking for a Buyer to join our team. Under the authority of the Senior Supply Chain Director, the person occupying the position of Purchaser replenishes raw materials, manages supplier orders and ensures their follow-up. The incumbent will work in close collaboration with several stakeholders from different sectors: logistics, planning, production, quality, finance, shipping / receiving and sales. The buyer will also be responsible for establishing, monitoring and reporting key performance indicators (KPIs) related to supplier performance (on-time delivery and quality), including that of the procurement function. The Buyer will work closely with the Supply Chain Specialist to establish annual cost reduction targets and execute initiatives to reduce product cost and implement sourcing best practices. In addition, he will have to actively support the implementation of the new ERP system (Syspro) to ensure that the existing and improved functionalities will be integrated, thus making it possible to optimize the operational efficiency of the organization.


In your main responsibilities, you will be called upon to:


  • The purchaser will support, from a sourcing perspective, long-term strategic planning of the sales and operations process to ensure long-term supply.

Purchasing planning

  • Collaborates with the various internal stakeholders to ensure the timely update of the availability of raw goods and support them in problematic cases (under production capacity, capacity of a department, cost overruns, unforeseen delays, etc.) in order to identify the corrective actions to be taken;
  • Ensures optimization of purchasing planning and current purchasing processes to ensure that the adjustment is made in a timely manner to follow the sourcing plan and to adapt to the changing environment production, all to minimize inventory and ensure on-time delivery of raw materials and packaging to the line.


  • Replenishes the goods and services necessary for production (ingredients, packaging, etc.) according to the demand established in the master purchasing plan and taking into account the inventories in stock;
  • Issue purchase orders;
  • Follow up on orders, obtain necessary confirmations, follow up on out-of-stock items, maintain and update the delivery schedule;
  • Reviews purchase orders in accordance with changes in the product schedule;
  • Established a sourcing strategy for each of our high cost commodities (eg: crude / pulp / cans / oil / pallets / poly, etc.) by reviewing annual volumes and negotiating prices based on forecast .


  • Monitors and adjusts inventory levels, min-max, MOQ and days of inventory;
  • Maintains system information (supplier data, current price list, delivery time, economic quantity, etc.);
  • Ensures that the current process is optimized to adjust minimum / maximum levels based on historical consumption rates to ensure that replenishment quantities are accurate and purchased on a timely basis;
  • Supports inventory reduction initiatives.

Management of suppliers

  • Actively manages supplier deliveries by ensuring confirmation of purchase orders and delivery dates required by the supplier. Takes necessary action to resolve potential and escalating delivery issues, if applicable to senior management of the supplier. If necessary, notify our organization for immediate supervisor support. Highlights potential delivery risks in order to closely monitor them;
  • Set up, in collaboration with the supply chain specialist, supplier contracts with those who have spent more than $ 1 million per year. Supports the Supervisor and Supply Chain Specialist in developing a standardized contract with the terms and conditions of the organization.
  • Administers supplier contracts to ensure compliance with terms and conditions, ensures applicable discounts or credits are applied in a timely manner and validates all price increases;
  • Coordinate lead times and delivery times between the supplier and the logistics group, communicate any quality or nonconformity issues with immediate corrective action from the supplier. Follow up with the supplier to ensure that corrective measures are implemented to avoid a future problem;
  • Performs supply chain reviews with major suppliers, if necessary, to ensure available capacity based on 6 to 12 month forecast, also reviews supplier quality and delivery performance, progress of any new product development / introduction and cost reduction initiatives undertaken by the supplier;
  • Coordinate deadlines and expedite orders as needed. Works with the supplier to reduce lead times for maximum flexibility. Negotiates maximum rescheduling flexibility with suppliers to allow for reduction in PO quantity and / or postponement of delivery dates to accommodate changes in production schedule.
  • Issues a Supplier Quote Request or Request for Proposal upon contract renewal, price expiration or as needed to ensure we are getting the best products and services at the most competitive price in the market. Uses the sourcing strategy to bring in existing and potential suppliers to bid in a competitive environment. Position Maison Russet as a key player in the sweet potato fries sector and take advantage of the high product quality and growth potential of Maison Russet in the market.
  • Develops and maintains business relationships with current and potential suppliers. Established a relationship with suppliers at all levels, including senior management. Coordinates annual reviews of activities with senior management of major suppliers (VP, President, owners) and senior management of Maison Russet to review current and future business status, supplier performance, new business potential and keep abreast of supplier products and customers.
  • Support Supply Chain Specialist and Supervisor in preparing monthly supply chain reviews to present actual cost vs. budget for each product, cost savings status, initiatives and KPIs suppliers and purchases.
  • Support Supply Chain Specialist and Supervisor in preparing monthly supply chain reviews to present actual cost vs. budget for each product, cost savings status, initiatives and KPIs suppliers and purchases.
  • Works with internal and external stakeholders to support the deployment of the new ERP system (Syspro) and ensure that supply chain and procurement requirements are understood, exposed and implemented.


  • May be called upon to support logistics related procurement activities such as transportation and external warehousing, as well as the purchase of non-products such as maintenance consumables or CAPEX expenses for machinery / equipment ‘factory. Works with different stakeholders to understand their requirements (i.e., logistics team and / or maintenance / production team) and ensures that the appropriate specifications are created (as needed) and delivered to potential suppliers in the formal RFP process. Ensures the appropriate selection of suppliers and equipment in the most economical manner and with the most favorable conditions.
  • Perform any other task entrusted to him by his immediate superior or aimed at meeting specific expectations that may be communicated to him by the latter.

Requested skills

Education: Bachelor’s degree in supply chain management


  • Proficiency in the MS Office Suite;
  • Bilingualism (French and English)

Skills sought:

  • Sense of planning and organization
  • Anaytical and synthetical mind
  • Communication skills and professionalism when dealing with external clients
  • Attention to detail, autonomy and initiative
  • Ability to manage multiple projects simultaneously and tolerance to change

Education and experience required

  • 3 years minimum of experience in a similar position
  • Experience in a food industry, an asset
  • Knowledge of ERP / KABAN systems, an asset


  • Insurance (death, dental, disability, life, medical and paramedical coverage)
  • Performance bonuses
  • Professional training and development program
  • Free parking
  • Company-supplied uniform

Join our team

Please note that we will only communicate with the people who will be selected for an interview. You can also go in person to the following address:

142, road 202, # 203
Huntingdon (QC) Canada J0S 1H0

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